Facilities Maintenance

Strategic Sourcing Strategies For The Facilities Maintenance and Facilities Management Category

Source One has the tools, resources, and decades of expertise to help organizations efficiently manage a category-diverse set of facilities maintenance service providers.

Finding the right suppliers to maintain your facilities can be difficult and time consuming. From janitorial services, to groundskeeping and maintenance supplies, ensuring suppliers are providing apples-to-apples quotes, developing contracts with clear service levels, and validating that supplier quality of service and productivity levels are maintained are all critical to the success of any facilities maintenance project. Attempts to cut costs in the facilities maintenance category are tempered by the inability to endanger the standards for the safety and comfort of your employees. For many organizations, this results in their paying a premium to their facilities maintenance suppliers.

Source One’s strategic sourcing team takes factors like these seriously when approaching projects within the facility maintenance category. We understand that your facilities maintenance scope of work needs to be centered on high service levels so that your business does not experience disruptions at any level of operation. Our team of in-house strategic sourcing experts are versed in the latest technologies and trends in facilities management, and will use this market intelligence to develop the ideal program for your business’s needs.

We have extensive experience helping companies resolve the most common challenges faced by Facility Managers and Procurement teams, including:

Facility Maintenance Challenge: Supplier Management

• Managing internal work vs. outsourced work
• Evaluating supplier performance – SLAs and KPIs
• Tracking and compliance of pricing agreements

Source One has the tools, resources, and decades of expertise to help organizations efficiently manage a category-diverse set of facilities maintenance service providers.

Facility Maintenance Challenge: Availability and Accuracy of Data

• Collecting historical price points and trend data
• Receiving clear, concise continuous reporting
• Management of maintenance and repair records

Facility Maintenance Challenge: Selecting the Right Partners

• Choosing the right team for the job
• Determining what services should be performed in-house vs. a partner
• Fewer resources to perform an adequate supplier selection evaluation

Facility Maintenance Challenge: Asset Management

• Maintaining existing equipment longer
• Making decisions on which equipment to replace and when
• Determining the right mix of preventative maintenance and a break/fix scope of work

Facility Maintenance Challenge: Reducing Costs

• “Doing more with less” – resource constraints
• Operational budgets cut and capital expenditures minimized
• Creating facility efficiencies

With all of these challenges, procurement departments and facilities managers can benefit from Source One’s more than two decades worth of accumulated market intelligence and cross-industry best practices. Our team of strategic sourcing experts will perform a thorough analysis of your current baseline data and benchmark this against the market. Our team reviews everything from rates, price points, scope of work, staffing levels, and supplier performance, including service levels and key performance indicators. Our strategic sourcing team will collaborate with your internal teams to ensure that efficiencies are achieved by consolidating scopes of work and providers, negotiating best-in-class agreements and pricing, and developing a rigorous continuous improvement program that will ensure sustainable results from your facilities maintenance suppliers going forward. Our strategic sourcing team’s efforts ensure the recommendations we provide are customized to your specific needs, and include improving upon existing SOWs and identifying future requirements. Our team will work closely with your suppliers to implement any new programs or enhancements to current programs.

Source One’s strategic sourcing team can service all of your facilities maintenance needs, including:

Contact us today to learn more about how we can help your company with its facilities maintenance and management needs.